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This is a chance for share projects and practices through a quick introduction to the symposium audience, followed by one-on-one discussions next to the poster. We welcome posters sharing expertise and practices relevant to Ontario’s child development and rehabilitation sector.

Poster sessions will be held during the EKO Spring Symposium with dedicated time in the program for attendees to view posters and talk with authors. Posters will also remain on display at the EKO Spring Symposium venue from the beginning till the end of the two-day event, giving visibility to your work.

EKO Spring Symposium 2023 Poster Presentations

EKO Spring Symposium poster sessions provide an opportunity to share research, innovations and ideas pertaining to Ontario’s child development and pediatric rehabilitation sector in a more relaxed setting than formal presentations. The poster sessions provide an opportunity for presenting late-breaking results, on-going research projects, speculative or innovative work in progress, or provide a brief summary of published work. These sessions are informal and highly interactive, and allow authors to engage in in-depth discussions about the presented work. It is often the case that new collaborations, ideas and solutions emerge from these engagements.

Poster sessions are an informal format for highlighting innovative practices and for presenting research data, whether this is program evaluations, or literature reviews, an innovative practice or intervention. Presenting a poster is a good way to discuss and receive feedback on a work in progress that has not been fully developed into a paper.

Content from the submission will be included in the EKO Spring Symposium program.

At least one presenter is required to register for the EKO Spring Symposium and be present at their poster during the allocated poster viewing sessions. Presenters should be prepared to quickly summarize the work, answer questions, and engage in discussion about their presented work.

Review and Selection

Poster submissions will be peer-reviewed by members of the EKO Conference Committee and will be selected based on originality, significance, quality and clarity. Reviewers may have questions about the submission. Presenters are expected to respond and, if necessary, update their poster abstract and summary.

Why Present a Poster?

Presenting posters at significant events in your sector can help you in a number of ways. This can often lead to interesting and fruitful networking and collaboration opportunities. You may find you discover new avenues of inquiry. For some, this is a way to identify new job opportunities. From a practical perspective, presenting at the EKO Spring Symposium is one more good reason to attend. Finally, many presenters report this process can be invaluable in advancing their ideas and their project.

Presenter Compensation

Speakers at EKO’s Spring Symposium 2023 will receive a discount on their symposium registration fee. All presenters are required to register as an attendee. Travel and additional fees are the responsibility of the presenter. Lead speakers are asked to inform all co-presenters of this policy.

Poster Topic Ideas

The topic of a poster presentation is not limited.

Successful topics come from both broad and narrow themes and might include, for example:

  • Clinical best practices, for example:
    • Virtual service
    • Education and prevention
    • Tiered Model of Service
    • Trauma-informed care
    • Coaching

  • Sector and cross-sectoral innovation and partnerships, for example:
    • Seamless transitions
    • Wait list management
    • Case load management strategies

  • Equity, Diversity and Inclusion
    • Accessibility
    • Indigenous approaches
    • Family engagement/Youth engagement

  • What’s new and levelling up
    • Ethics
    • What’s trending?
    • Recruitment
    • Research innovation

Posters and presentations both cover the same key areas and should contain cutting-edge ideas as well as speculative/provocative ones.

The topic should lend itself to presentation in poster format, possibly with additional details available in the form of web references.

People’s Choice Award

This award is presented to the primary author and presenter of a poster displayed at the EKO Spring Symposium 2023.This award is selected by a vote of EKO Spring Symposium attendees. Attendees are encouraged to vote for only one poster. The poster with the most votes will receive the People’s Choice Award.

All posters presented at the EKO Spring Symposium 2023 are eligible for this award.

People’s Choice Award Criteria

The presentation of the contents, the design and its layout, are the main criteria for the People’s Choice Award. Attendee voters may also consider:

Content

  • The title is meaningful and/or intriguing
  • Research question/problem is clear; thesis or hypothesis or purpose of the project is evident
  • The clinical innovation and/or research approach is clearly explained
  • Key points are laid out
  • Data and statistics, if any, support the conclusion
  • Results of the study/project are clear.

Poster design and layout is also important.

  • Text is legible, large enough, error free
  • Appearance is professional
  • Overall layout and aesthetics are pleasing (colourful, appropriate contrast)
  • Images/graphics reflect content and contribute to understanding
  • Data/graphs/images are appropriately labelled.
  • Bibliography is available (though not necessarily displayed on the poster)
  • Any additional materials (digital, handout, original paper) contribute meaningfully to the poster.
  • Poster is creatively presented.

Verbal presentation and overall quality of the project are also considered.

  • The presenter was approachable and enthusiastic about their work
  • The presenter engaged in discussion about their work
  • The presenter clearly answered questions and shared findings

Tips for Preparing an Impactful Poster

Both the content and the visual appeal of the poster are important. In fact, one study found that visual appeal was more important than content for knowledge transfer.1

Content and Text

The poster expands the content of your abstract but resist the urge to include too much information. Think about what you want viewers to learn from your presentation. What will they need to know in order to understand your work?

Objectives

Describe the learning objectives. Provide some context for your work. What is the problem or central question you are addressing, and why is it important? (Why should viewers care about your work?) What background information does a viewer need to know to understand your work?

Background

Be concise and only present the information immediately relevant to the topic—you’re highlighting the importance of your work and its relevance to those viewing your poster. This section often ends with a statement about why you wanted to address this topic and particularly the problem you are seeking to resolve.

The most common mistake is to present too much information in this section, so be sure to only contain information relevant to the point you are making. As with all sections, brevity is key.

Conclusion

  • Explain what you did to get your results.
  • State what you learned/created during your project. You project does not have to be complete – this is what you have learned so far.
  • Consider the larger themes or implications of your work--what is the “big picture” take-home message from your presentation? How does this relate to the problem or question you described? How does your work fit with what you already knew – how does this change your understanding and practice?

This should highlight the take-away point. A discussion of the relevance of the issue, including future work to be done, or research needs and implications, is often included.

Layout

  • The title should be short, clear, informative and large. Your poster will be printed, so it should be viewable from 8 feet away. This should be followed by the names of the presenters.
  • Split your poster up into a series of sections with clear headings.
  • Make sure the flow of information is logical and easy to follow. The headings you use can help you to guide readers through your poster, and can help to convey your findings.
  • Make sure your layout is consistent and neat.
  • Be sure to leave some blank space to help organize and define content sections.
  • Create a balance between visuals and text. Posters are a visual medium, so you don’t want to have too much text

Remember the Rule of 10s: The average person scans your poster for 10 seconds from 10 feet away. When someone stops, you should be able to introduce your poster in about 10 seconds (“the elevator pitch”). The general rule is to keep each section as short and simple as possible.

  • Text should be short and to the point. To minimize the amount of text you use, consider keeping any text elements to 50 words or less.
  • Consider using bullets, instead of paragraphs.
  • Make text large! All text should be at least 24 pt (at least 36 pt for headings).
  • When you make a statement or include a statistic, cite the source.

Please note the following

All posters must use the A1 format (594 x 841 mm/23.4 x 33.1 in).
Minimum 150dpi for images
Embed all fonts and images

Presenters are responsible for printing and transporting their poster to the conference, as well as poster setup and removal.

Visuals

  • Good graphics are key! Make sure people can clearly see the images you use—whether these are photos, illustrations, graphs or charts.
  • Use simple, relevant images and graphs to illustrate and enhance your poster. Make sure the images you choose are freely available to share
  • Photos help illustrate your work and can help convey your message to viewers.
  • Consider whether you can use an image or graph instead of text, to communicate a concept/relationship/idea.

It’s helpful to get feedback on your poster before finalizing and sending it to EKO for printing. Ideally ask people who aren’t familiar with the work to get a truly objective view.

[1] https://pubmed.ncbi.nlm.nih.gov/19995448/

[2] https://pubmed.ncbi.nlm.nih.gov/18042952/

 

Important Dates

  • Submission deadline: 5 pm, Friday, January 13, 2023
  • Presenter notification: January 31, 2023
  • EKO Spring Symposium 2023 program posted on empoweredkidsontario.ca February 10, 2023

Questions

If you have questions about anything discussed above, please contact moulton@empoweredkidsontario.ca

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